In the past few years, the way we work has changed drastically. We worked 9-5’s in the office, Monday through Friday. Now, with travel, family’s, events, conferences, and finding time to eat, being chained to an office desk just doesn’t work anymore.
As a mother of two, the CEO of a startup, a speaker, writer, and author, it’s nearly impossible for me to be sitting in an office all day. With traveling for work and getting my kids off to whatever it is they are doing these days, I have to be able to work whenever, wherever.
And I know I’m not the only one. Where we work, how we work, and when we work is evolving, so we need to figure out how to make it work for us.
In this day of mobility, agile work streams and collaboration, and an emphasis on having a better balance, work is being redefined. Here are some tips that I’ve used when crafting my new way to work where productivity, flexibility and efficiency coincide.
The secret to working anywhere is to stay organized. And for me that means being able to have access to all your data, files and teammates at all times. I could not live without the cloud.
Keeping things in the cloud makes my organization so much easier because I’m not saving anything directly to a device. I need to be able to access what I need right when I need it. This way I keep all my folders very organized and know exactly where everything is no matter what device I’m on. I also love syncing my calendars with my to-do’s so that I know I’m staying on top of everything that needs to get done.
Stop using paper
With all the emphasis around being more environmentally conscious, I found paper to be one of the easiest things to get rid of. Instead of carrying around a paper notebook to write notes throughout the day, I love to use my iPad instead.
Apps like Evernote and Notability have changed my life. I take notes on my iPad Pro with my Apple Pencil and can access those on all of my devices, whenever I want. My notes are saved, tagged and readily available even from years past. Plus, the use of my tablet as my notebook freed up critical space in my work bag... a bonus!
Do I even need to say more? The apps I cannot live without are Slack, Asana, Zoom, Notability, Google Drive, email, reminders, and social media just to name a few. With these apps there is little I can’t do from my iPad Pro.
This way I can work on a plane, in a hotel, at a Starbucks or at my kid’s soccer game. I can share files with my team and always know my work is secure and at my fingertips regardless of my physical location. Better yet, I can make use of small gaps in time that inevitably steal productivity from our day. I can edit a document while waiting for a doctor’s appointment.
Working remotely is great, but since I work with a remote team as well, I always get the question of how can I trust that they are actually working? Well first and foremost make sure you have a great team. Second, use the right tools.
In order to feel close to my teammates, I like Zoom for video conferencing, Slack for instant messaging, and Asana for project management. This way there is transparency around what everyone is working on at all times. It also promotes a feeling of community and connectedness when we all can’t be together.
The key to working where you win not only includes making sure you are set up properly, but is also about having a culture that encourages this type of work. What are you favorite tips for making the new 9-5 work for you?
Ande began her 20+ year career as an adviser and quickly realized that many people weren’t taking into account was how emotions play a huge factor in financial decision making. Leaving behind her practice to focus solely on educating both advisers and consumers alike, she became an expert in behavioral finance. Author, speaker, thought leader, and money educator, Ande is helping women to take control of their money.